Manage tasks
Overview
With the Tasks feature of the Project Management app, you can keep track of your tasks and assignments. This page shows you how to manage your tasks.
Preview a Task
Click a row on the Tasks page to open a preview of the task in the Workbench application. By accessing a task preview, linguists can determine if the task fits their skill set and is appropriate for their current workload.
Access document information
Click the document symbol in the applicable row to view the document’s name, UUID, and ID.
To copy the information you want, do either of the following:
Click any row to copy its value
Click the Copy All option to copy all three
You can also set up the columns on the Tasks page to show the Document ID and UUID columns.
Start working on a task
Click the Actions symbol (the hamburger menu) in the last column of the applicable row to begin working on a task.
When the options appear, select any of the following:
Launch Workbench. Select Launch Workbench to open the Workbench application and then begin translating files. This option is ideal for files with few formatting complexities.
Launch Doc Viewer. Select Launch Doc Viewer to open the Document Viewer and then quickly scan and check multiple segments at once. This option is ideal for file reviewers.
Upload Finalized File. Select Upload Finalized File to upload the final version of the translated file. This option is ideal for DTP.
Source URL - Select Source URL to open the source of a document.
Check in and check out tasks
Tasks can be assigned to individual linguists or to translating teams. If you are a linguist, you can assign a task to yourself by checking out the task. It’s important to check out the task to reserve it for you, thus making sure that the task doesn’t appear in other linguists' pipelines.
To check out a task, click the Actions symbol in the second column from the right. When the options appear, select Check Out.
If a task is left uncompleted, linguists can check back in a task to continue working on it. To check in a task, click Actions and then select Check In.
Other functionalities in Tasks
The following are other functionalities that users can use in the Tasks feature. To access these options, click the Actions symbol in the second column from the right.
If these options don’t appear on your end, contact your team’s project manager to be granted access to them.
Action | Function |
|---|---|
Select this option to submit a completed translation task. | |
Set Task Progress % | Select this option to manually record the progress of your tasks. This option is designed for the engineering and DTP phases. |
Source URL | Select this option to view the source document of a task. For example, when a linguist is translating web content, the project manager provides the source URL of the task. When this option is selected, a linguist can view the source document or page. You can also add the Launch Source URL column to the Tasks page to access the source URL faster. |
TM Statistics | Select this option to open the TM Statistics window where you can view translation memory (TM) statistics. By viewing the available statistic, users can gauge how much of the document is leveraged from TM. |
Check-out History | Select this option to view the check-in and check-out history of a task. |
| Select this option to download the source files of a task. Depending on the features that a project manager assigned to a community member, this option appears both in the Tasks feature and the Workbench application. Users can download source documents in several file formats such as PDF, TMX, and XLIF. |
| Select this option to download the target files of a task. Depending on the features that a project manager assigned to a community member, this option appears both in the Tasks feature and the Workbench application. Users can download the target documents in several file formats such as PDF, TMX, and XLIF. |